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Tendering and Procurement Practices

Overview

Description

Contracts exist since ever and most definitely they will continue to exist. On the prink of the twenty first century and the overwhelming change it is essential to have an over view knowledge about the contracts environment, No Doubt that creating and managing ( Contracts ) with suppliers of goods and services requires not only a complete understanding of the business requirements and organization needs, but also depends on keeping up-todate on contracting.

Most companies are very precise when they generate specific contract documents. But that protective attitude is frequently forgotten when so-called routine correspondence is involved. Yet that is when you should be most concerned

Negotiation is an integral part of your entire business practice. On the contract front, price negotiation is the number one consideration for the administrator.

Objective

Upon the completion of this course, candidates will be able to:

  • Improve the company contractual monitoring and Auditing System
  • Ensure contracts Compliance with company policies;
  • Establish Clarity of contractual language;
  • Reach Adequacy of records documentation.
  • Know auditing techniques
  • Concentrate on internal Contract auditing as opposed to external or accounting auditing.
  • Clearly understand the legal, and technical aspects of contracting
  • Clearly understand roles of the various parties involved in the contracting process
  • Read contracts and familiarize themselves with the writing techniques
  • Clearly understand and use contract Negotiation techniques

Who should Attend

  • Potential Candidates for this course are:
  • Procurement Managers, Purchasing Managers
  • Logistics Managers, Project Managers,Sourcing Managers, Corporate Sales Managers

Course Outline

  • Chapter (1) Procurement
    • Procurement process,The Different Forms of Tender
    • Tender procedure Flowchart,
    • 1.0 Invitation To Pre-qualify,
    • 2.0 Issue And Submission Of Prequalification Documents,
    • 3.0 Analysis Of Prequalification Data And Selection And Notification Of List Of Selected Tenderers,
    • 4.0 Enquiry Documents: Letter Of Invitation To Tender, Instruction To Tenderers General, Alternative Tenders:
    • Modification To Tenders, Currencies And Payments
    • Local Purchases, Tender Bonds, Performance Bonds
    • 5.0 Issue Of Enquiry Documents,
    • 6.0 Visits To Site By Tenderers,
    • 7.0 Amendments To Enquiry Documents,
    • 8.0 Tenderers’ Queries,
    • 9.0 Submission And Receipt Of Tenders,
    • 10.0 Opening Of Tenders,
    • 11.0 Evaluation Of Tenders Technical Evaluation, Financial Evaluation, General Contractual And Administrative Evaluation
    • 12.0 Award Of Contract, Pitfalls of the Bid Pricing Arena, Strategies in Competitive bidding, Classic bidding Mistakes, Responsible and Responsive Bids, Buyer - Seller Relationship.
  • Chapter (2) Planning Phase
    • Introduction, Planning for Contract Preparation, Management
    • Policies and Procedure in contract Writing, Establishing
    • an experience Data Bank
    • Management policies – Contract Process, Protecting Your
    • Contractual Position, Analyzing an Actual Letter, Making a negative letter positive, Contract Writing Guidelines
    • Fundamental Checklists,Realistic Construction:
    • Appropriate Format, Careful Proofreading:
    • The language of the contract,
    • The cost of the contract language,
    • What are the risk clause, Reading the fine print
    • Types of contracts
      • Classification According To Contract Price
      • Classification According To Nature of Works
      • Classification According To Scope of Works
      • Classification by Method of Evaluating Contract Price
      • Other Types of Contracts
    • Setting up a system for monitoring and control
    • Steps for monitoring and control
    • Planning Page : Vendor/Contractor Selection Program
    • Planning Page : Selection Documentation Monitoring Checklist, Planning Page : Monitoring Checklist for Purchase/Order
    • Contract Development Award
    • Planning Page: Monitoring Checklist for General Duties/ Administration,
    • How to audit your contract function
    • Three Phases to A Contract Audit, Pre-award phase
    • Work phase, Completion phase
  • Chapter (3) Partnering,
    • Allainces: Extendedness,
    • Operational Information Exchange
    • Operating Controls, Sharing of Benefits and Burdens
    • Planning, Compatible Corporate Cultures (Trust)

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